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Which Project Management Software is Better: Trello or Asana?

Handling and managing corporate endeavours in a professional and organised manner is quite difficult. Although it seems that managing business projects may require superhuman qualities of proficiency and competence, it is no longer impossible with the wide range of project management software(s) available in the market today.

Yet with high quality and best results sometimes it becomes difficult whether to choose Trello or Asana as both the PM tools well known in the industry. Not only are both these tools considered top for their high-end utility, but they also help companies of all sizes to become competitive while setting the enterprise apart from the rest in the industry.

Defining the Two Kinds of Project Management (PM) Software: Trello and Asana

Trello is a project management software that uses cards to collaborate with different members of the team on a project. The idea behind Trello is to mimic old-fashioned boards with project members added to the board for real-time progress. Whereas, the other project management tool that’s often used by businesses is Asana, which uses a different approach. With this software, you can manage different teams as per their tasks and projects.

Ideally, Trello may be easy to work with but Asana offers better functionality with its wide set of features, which are both free and premium. Asana is simply perfect for small projects carried out by start-ups and small organizations. However, one thing that users need to make sure of when using these various online software solutions is that they should always have fast and reliable internet service to work with. However, if you are constantly bogged down by glitchy service, contact the internet provider to resolve the issue as soon as possible. 

What Sets the Two Software(s) Apart from Each Other?

Read on to find out the countless differences between the two project management tools:

Humble Beginnings

Trello was established by Michael Pryor, the present CEO with Joel Spolsky, the CEO of StackExchange. In January 2017, Atlassian acquired Trello. Atlassian is best known for Jira, which is a proprietary software solution that enables efficient bug tracking with agile project management.

On the other hand, Asana was created by Dustin Moskovitz, who wanted to create a product that helped teams collaborate better and effortlessly in a project.

App Interface, Basic Features, and Pricing

Interestingly, Trello was also among the first few project management apps that aimed to transform the work process. When it comes to its interface, Trello utilizes the Kanban approach for task management and uses a cards-pinned-to-a-board-based approach.

The founders wanted the interface of the app to mimic a brainstorming session, in which tasks were written on the board and then assigned to everybody else. The same approach takes place in Trello, except there are different boards with several cards placed on them in which different people are tagged for the said task.

All employee notes/comments and team collaboration take place on the card, which is pinned on the board. For instance, if you have a creative board, you can several cards on that board, such as painting, pottery, coloring, etc.

Each of these cards can have a list of tasks for the people in that group, who are tagged on the card. Here they can enter their comments, edit the brief, upload their project update, and view how much of their task has been completed. Members get notifications both on the board they are working on and via email as well.

The best part is that Trello is quite open, so everyone can view each other’s tasks and assignments. A calendar along with timeline format(s) is also available for use. Trello offers both free and premium services.

The free service costs nothing while the premium costs about $12.50 per user on monthly basis. If you are interested in using the free version only, then you will not be able to integrate third-party software or apps with your Trello.

Whereas, Asana is quite straightforward. It offers an effortless web-based project management solution created and handled by the San Francisco-based firm of the same name, Asana, Inc. This task-based solution is trouble-free and ensures that task management is streamlined by different teams to achieve an optimal result. Moreover, Asana utilizes a checklist kind of an approach, and is well-known for its simple format.

Team Sizes, User Experience, and Upload Limits

Unfortunately, with Trello, dependency management is an issue, as users cannot start with new projects once they complete the old ones. When it comes to team sizes, Trello does not restrict the number of members you can have on a team.

When it comes to uploading limits, Trello offers a 250MB limit to the user, who can upload a variety of files on the card. What makes Trello stand out in the industry is that it is simple and easy to navigate. It doesn’t take long for a user to learn how to navigate around Trello.

Asana’s organized interface is a good place to start. With Asana’s free version, this project management tool limits team size to just 15 members. To acquire the PM tool to allow more users, one may need to upgrade to the Premium Plan.

What’s more, is that Asana specifies the tasks which need to be completed before they begin other tasks or projects. This timeline comes in handy as it ensures that no user sits idle, waiting for a task to be completed. When it comes to attachment limits, Asana limits to 100MB, which is quite less than Trello’s 250MB limit. However, it allows a user to attach as many files as they like.

The Pricing Model

When it comes to their pricing model, both Asana and Trello follow a popular pricing model, known as freemium in the industry. According to this model, the online tools come with multiple pricing tiers, such as Basic, Mid-tier, and Premium. The basic tier is usually free and offers several features of the app, which are more than enough for the user.

Whereas the Mid-tier and the Premium often involve a minimal fee while giving optional access in the Mid-tier and giving full access to all the features of the project management tool. In the case of Asana, the Basic Tier is free whereas the Premium costs about $10.99/per user per month if it is billed yearly. Furthermore, Asana’s Business Plan costs about $24.99 per user every month for annual billing.

On the other hand, Trello follows the same pattern and offers similar plans. The Basic tier is free with limited features open for a limited number of users. Whereas the Premium Plan is open for unlimited users who can enjoy all the features of this terrific project management app for a minimal charge. In addition to this, there is the Business Plan available as well, which comes in various tiers designed for a specific range of customers.

Wrapping Up

To summarize the argument presented above, Asana offers the user more options for project management, allowing them to see their tasks and projects in an orderly manner. Whereas Trello only has the board view that mimics the conventional Kanban board for project management and tasks. Furthermore, Trello is not suited for different types of projects, which makes Asana a winner among the two.

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Abdul razzaq is a business entrepreneur, freelancer and digital marketer. He believes in spreading mass awareness about changing digital marketing and new trends in e-commerce

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